MahariLibrary Documentation

Create your free account and set up your first library branch in minutes.

1. 1Go to maharilibrary.com and click "Get Started".
2. 2Fill in your name, email address, and a secure password.
3. 3Verify your email, then log in.
4. 4You will be prompted to create your first library — enter the library name, address, and capacity.
5. 5Your dashboard is now ready!

Return users can access the dashboard by logging in.

1. 1Click "Login" in the top navigation bar.
2. 2Enter your registered email and password.
3. 3Click "Sign In". You will be redirected to your Admin Dashboard at /admin.
4. 4Forgot password? Click the 'Forgot password' link to receive a reset email.

MahariLibrary supports multiple library branches under a single account.

1. 1Go to Admin → Settings → My Libraries.
2. 2Click "Add New Library".
3. 3Fill in branch name, address, and total seat capacity.
4. 4Switch between libraries using the top-bar library selector.

Use the "Manual" tab in Students to add students directly without QR code.

1. 1Go to Admin → Students → click "Add Student" (blue button or + floating button on mobile).
2. 2Fill in: Full Name, Phone number, Email (optional), Date of Birth, Photo (optional).
3. 3Select the Shift (e.g., Morning, Evening) and a Seat Number.
4. 4Set the Join Date and click Save.
5. 5The student is now added and their fee tracking starts.

Students scan your library QR code and fill in a form — you review and approve them.

1. 1Go to Admin → Students → click 'Show QR Code'.
2. 2Display the QR code at your library entrance or share the link.
3. 3Students scan, select shift/seat, and fill their details.
4. 4New pending registrations appear in the "QR" tab with a red badge count.
5. 5Review each applicant — click Approve to admit or Reject to decline.

Quickly find any student or segment your list.

1. 1Type a student name, phone number, or seat number in the Search bar.
2. 2Use the Filter button to filter by Shift or Fee Status (Paid / Pending / Expired).
3. 3Combine search and filters for precise results.
4. 4Click any student name to view their full profile.

Remind students with pending or expired fees with one click.

1. 1In the Students list, find a student with Pending or Expired fee status.
2. 2Click the ⋮ (action menu) and select 'Send Reminder'.
3. 3An automated email with fee details and due date is sent to the student.
4. 4Note: The student must have a registered email address.

Download all student records as a printable PDF for offline use or backup.

1. 1Go to Admin → Students.
2. 2Click the green "Export Backup" button.
3. 3A PDF is generated with all student details including name, phone, seat, shift, fees, and dates.
4. 4The file downloads automatically.

See all seats in a visual grid — colour-coded by status for at-a-glance management.

1. 1Go to Admin → Seats. Select a Shift from the top tab bar.
2. 2🟢 Green = Available seat | 🔴 Red = Occupied | 🟡 Yellow = Occupied (fees due).
3. 3Click any seat to view its details — student name, phone, fee status, and expiry.
4. 4On desktop: details appear on the right panel. On mobile: a bottom sheet slides up.

Reassign a student to a different available seat within the same shift.

1. 1Click on an occupied seat to open the student details.
2. 2Click "Move Student".
3. 3All available seats will start pulsing. Click any available (green) seat to move the student there.
4. 4Alternatively on desktop, drag & drop an occupied seat onto any green seat.
5. 5Click "Cancel" in the bottom overlay to abort the move.

Shifts define the time slots (Morning, Evening, Night, Full Day) available for students.

1. 1Go to Admin → Shifts.
2. 2Your existing shifts are displayed as cards (desktop) or a list (mobile).
3. 3Click the Edit (pencil ✏️) icon on any shift card to modify it.
4. 4Update: Shift Name, Start Time, End Time, Monthly Price (₹), and Total Seat Capacity.
5. 5Click "Save Changes" to apply.

Temporarily deactivate a shift without deleting it — disabled shifts won't appear in QR registration.

1. 1Toggle the green/grey switch on the top-right of any shift card, or click the "Disable" / "Enable" button on mobile.
2. 2Disabled shifts are shown greyed out.
3. 3Students already enrolled in a disabled shift are NOT affected.

Log fee collection for a student — new subscription or due clearance.

1. 1Go to Admin → Payments → click "Add Receipt" (blue button).
2. 2Search for the student by name or phone number.
3. 3If the student has dues, the system shows an 'Outstanding Dues' form — enter the paying amount and any discount.
4. 4For a new subscription: verify/adjust the Start & End Date, enter the paying amount, apply any discount.
5. 5Select Payment Method: Cash, UPI, Card, or Bank Transfer.
6. 6Click "Confirm Payment". The student's fee status updates automatically.

Click any payment row to open the full transaction history for that student.

1. 1In the Payments list, click any row.
2. 2A modal opens showing all past transactions: date, type, amount paid, discount, payment method, and status.

Find payments within a specific date range.

1. 1Use the Filter button in the Payments table.
2. 2Set a Start Date and/or End Date.
3. 3The table updates to show only payments in that range.
4. 4Search by student name simultaneously for combined filtering.

Record any library expense — electricity, rent, maintenance, stationery, etc.

1. 1Go to Admin → Expenses → click "Add Expense".
2. 2Enter Expense Title (e.g., Electricity Bill), Amount (₹), and Date.
3. 3Click "Add Expense" to save.
4. 4The expense is immediately reflected in your Analytics and Dashboard.

Quickly find specific expenses or view a range.

1. 1Type in the Search bar to find expenses by title.
2. 2Use Date filters (Start Date → End Date) to view expenses in a range.
3. 3The total for the filtered period is shown in the stats card at the top.

Detailed income, expense, and profit charts to understand your financial health.

1. 1Go to Admin → Analytics → select the 'Revenue' tab.
2. 2View monthly KPIs: Total Revenue, Total Expenses, Net Profit, and Lifetime Revenue.
3. 3The 'Income vs Expenses' bar chart shows the last 6 months side-by-side.
4. 4Switch the 'Revenue Growth' chart between Month-wise and Day-wise views.

Track admission trends, shift distribution, seat utilisation, and conversion rates.

1. 1Go to Admin → Analytics → select the 'Students' tab.
2. 2KPIs: Today's Registrations, Total Registrations, Active Students, Pending Approval.
3. 3Charts: Shift-wise student distribution (Pie), Admission trends over 6 months (Line), Daily admissions this month.
4. 4Seat Utilization donut chart shows % of seats occupied.
5. 5Conversion Rate panel shows QR inquiries → Approved students %.

Update your personal information and profile photo.

1. 1Go to Admin → Settings → My Profile.
2. 2Edit your Full Name, Phone Number, and upload a Profile Avatar.
3. 3Click Save to apply changes.

Add, view, or switch between your library branches.

1. 1Go to Admin → Settings → My Libraries.
2. 2All registered library branches are listed here.
3. 3Click "Add New Library" to create a new branch.
4. 4Switch the active library from the Topbar dropdown (shows current library name).

View your current plan and upgrade to Premium for unlimited access.

1. 1Go to Admin → Settings → Subscription.
2. 2Free Plan: Up to 30 students per library.
3. 3Premium (Pro Growth — ₹399/mo per branch): Unlimited students, advanced analytics, QR registration, expense tracking.
4. 4Click "Upgrade to Premium" and complete payment via Razorpay.
5. 5Upgrade is instant — reload the page to activate.

Change your login password to keep your account secure.

1. 1Go to Admin → Settings → Security.
2. 2Enter your current password, then your new password (twice).
3. 3Click Save Changes.